Company Picnic Planning
Planning and organizing a company picnic can be a challenge.
Finding the right venue and selecting a date sometimes requires
multiple meetings and discussions before things are nailed down. We
have outlined a few simple steps to help you in your endeavors and
hope you find it useful.
If you should need our assistance please feel free to give us a
call. We have many items that can make your event memorable for all
Planning Special Events
Special event planning for a corporate picnic or a family reunion can leave
the planner in a state of panic.
Dealing with venues and selecting vendors requires a lot more energy than
most people are capable of doing on their own. In fact a company planning
a picnic will typically have a committee that organizes the event. Members of
the planning committee and their job functions vary from pre-planning to onsite
hosting and coordinating.
Budget and Date
Large event planning typically starts with a budget and a date. Companies
spend thousands of dollars to
host and bring about company picnic's. With some company events running in the
tens of thousands of dollars. The larger a company is, the larger the typical
budget to manage. Arranging entertainment and catering will normally be the
biggest part of the budget. Establishing a date well in advance will insure a
higher probability of having a successful event. Depending of the size of your
event your planning may take up to a year. In the case of smaller gatherings in
the 100 to 250 person range can be planned and executed in about three to four
Steps to a Successful Event
After the decision is to made to have a company picnic, one of the first
things on your agenda is going to be where to have it. Most opt for a city or
regional park. City parks are great and offer many features for your guests
enjoyment, but for security
the regional park systems typically offers a gated entrance with a park ranger
that can assist your attendees in locating your party.
Catering a Special Event
to a large crowd can be tricky. Not everyone enjoys the same type of food. The
traditional western barbeque is the most often one that is selected because it
generally is acceptable to most. But living here in the South West there are
many options to select from including, the traditional Mexican taco plate, the Hawaiian
luau, and of course the old time favorite hotdogs and hamburgers. Surely a
combination of themed menu's giving your guests a choice is also a great option.
- Select the date.
- Select members of your committee.
- Select the location.
- Select a menu.
- Arrange for catering.
- Beginning planning your entertainment.
- Entertainment for the adults.
- Entertainment for the kids.
- Make sure there is plenty of parking onsite.
- Promote your event within your organization.
- Have fun with it.
- Meet with your committee regularly to insure you are on track.
- Develop action items and punch lists to make sure you have everything
Every event is unique and there are many variables that could be accounted
for. This list is just a general overview and should be used along with your
detailed event list established by your team.
Park Delivery Policy
Our policy regarding park deliveries is that you must provide a
permit number before we can make a delivery to a park. The City
Parks and Recreations Department will ask for a invoice from us prior to issuing
your permit. Delivery times and pick up times are scheduled
based on prior commitments and we do everything within our
power to insure that your delivery is on time. We ask for a
one to two hour window for delivery to a park. Pick ups are
also handled the same way.
We are approved to setup our units and equipment in all city
parks where Jumpers and Bounce Houses are allowed. For party planning check lists and party
planning tools please visit our resource
page. There you will find how to information and
instructions for party concession machines and safety instructions
for the safe use of a Bounce
Busy Legs Party Rental Service Area. To see if we service your area click on
your County list.